OneNote isn’t just a throw-all repository for all that you’ve clipped from the web or meeting notes that you took and forgot about. It can be a powerful system for storing your files where you can access them not just from their actual location in OneDrive, but these files can be accessed from anywhere that you put them within the OneNote hierarchy of:
Notebooks | Section Groups | Sections | Pages and Subpages
Let’s say you have a photo that you took while on vacation. The photo is of a unique menu found on a whiteboard at a Farmers Market that listed the ingredients, so you’d like to recreate the dish at home. You might create an album of your vacation experience within OneNote, but you also might want to add that menu to a collection of recipes that you keep within OneNote.
You might have a Notebook called Personal. Within that notebook is a Section Group called Vacations. As a Section within that Section Group is Sarasota. The Sarasota Section has a Page called Farmer’s Market. And under the Farmer’s Market Page is a Subpage containing the photo of the menu and you’ve entitled the Page as Menu Photo.
Personal | Travel | Sarasota | Farmer’s Market | Menu Photo
The same photo might want to be found under a Section for Recipes.
Personal | Health | Food | Recipes | Menu Photo
Either way, the original image document remains within your OneDrive repository, so that menu photo can be found by navigating through folders and then files within your locally cached files under File Explorer (Windows) or Finder (Mac).
And while still within OneNote, you don’t have to click through nested Subpages, Pages, or Sections for your file. The search functionality in OneNote is brilliantly fast, that is, if you use key search terms within the titles of your Pages.
Method: Use the Insert menu within the OneNote ribbon to choose a file, picture or PDF to insert into any given Page.