Too many equate Office 365 with the old Office suite of software and that they now have to pay for it on a constant basis. It is so much more than desktop software – it’s a bundle of software and services meant to enable productivity anywhere and at any time.
I’m going to assume that you already know about the legacy apps, such as Outlook, Word, and Excel. But do you use OneNote, OneDrive, Planner, To-Do, Teams or SharePoint? What about Bookings, Flow, Power BI, or Forms?
Of these that I’ve listed above, the most productivity might be realized by the adoption of just two: OneNote and Microsoft Teams. And these two apps go hand-in-hand as OneNote can reside within Teams as an integrated app within one of the navigational tabs found across the top of the Teams app.
Other Team members can co-author the OneNote Notebook – that is, they can edit the same content at the same time, no matter whether they’re working from the same office space or not. And if they wish to communicate in regard to the content, then members can instantly engage in a one-to-one or one-to-many chat. And that chat can be converted to an audio or audio/video meeting at any time.
In truth, OneDrive and SharePoint can be considered part of this mix because when a person shares a document in Microsoft Teams, that document is shared with another Team member from the sharing member’s OneDrive location. And when that document is published to the Files tab in Microsoft Teams, then that file becomes a common item in the document library of the Team in SharePoint. OneNote notebooks are also stored in OneDrive.
Microsoft Teams is part of a paradigm shift in the way that we think about online collaboration. The old method of emailing documents as an attachment is wrong on many fronts and warrants another conversation. The modern workplace is mobile and it’s dynamic. And in terms of productivity, there is no comparison to the ability to collaborate in real time from anywhere as we can do in Microsoft Teams.